Job Description
About Our Client
Our client is a well-established buy-side firm, currently looking for a (Senior) Administrative Executive, targeting candidates with 4-6 years of relevant experience in financial services sector to join. Good communications skills in English and Cantonese required for this role (native Mandarin a plus).
About The Role
As the (Senior) Administrative Executive for the small but warm office, you will be an organised and self-motivated individual and will be responsible for the following duties:
- Welcoming visitors and directing them to the relevant office/personnel
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes and presentations
- Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings
- Performing bookkeeping task such as invoicing, monitoring accounts receivable, and budget tracking
- Maintaining general office files, including job files, vendor files, and other files related to the company's operations
- Purchasing office supplies, equipment, and furniture
- Overseeing the maintenance of office facilities, and equipment
- Performing other relevant duties when needed e.g. human resources support
Requirements
The ideal candidate will be/have:
- Bachelor's degree in business, administration, or a related field
- 4-6 years' proven work experience as an Administrative Officer, Administrator or similar role
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)
- Comfortable handling confidential information
- Multi-tasking and time-management skills, with the ability to prioritise tasks
- Chinese and English required for the role (native Mandarin a plus)
- Immediately available candidates highly regarded
Click "Apply Now" to apply for this position or call Christina Lau at +852 3180 4934 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.
