(Senior) Administrative Executive - Financial Institution

Job Title: (Senior) Administrative Executive - Financial Institution
Contract Type: Permanent
Location: Hong Kong
Salary: Negotiable
Reference: 46157_1617019941
Contact Name: Christina Lau
Contact Email:
Job Published: March 29, 2021 20:12

Job Description

About Our Client
Our client is a well-established buy-side firm, currently looking for a (Senior) Administrative Executive, targeting candidates with 4-6 years of relevant experience in financial services sector to join. Good communications skills in English and Cantonese required for this role (native Mandarin a plus).

About The Role
As the (Senior) Administrative Executive for the small but warm office, you will be an organised and self-motivated individual and will be responsible for the following duties:

  • Welcoming visitors and directing them to the relevant office/personnel
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes and presentations
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings
  • Performing bookkeeping task such as invoicing, monitoring accounts receivable, and budget tracking
  • Maintaining general office files, including job files, vendor files, and other files related to the company's operations
  • Purchasing office supplies, equipment, and furniture
  • Overseeing the maintenance of office facilities, and equipment
  • Performing other relevant duties when needed e.g. human resources support

The ideal candidate will be/have:

  • Bachelor's degree in business, administration, or a related field
  • 4-6 years' proven work experience as an Administrative Officer, Administrator or similar role
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access)
  • Comfortable handling confidential information
  • Multi-tasking and time-management skills, with the ability to prioritise tasks
  • Chinese and English required for the role (native Mandarin a plus)
  • Immediately available candidates highly regarded

Click "Apply Now" to apply for this position or call Christina Lau at +852 3180 4934 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.