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Executive Secretary (1 month contract, Max.35k)

Job Title: Executive Secretary (1 month contract, Max.35k)
Contract Type: Contract
Location: Wan Chai
Industry: Human Resources & Business Support
Reference: 54699_1694074588
Contact Name: Derek Lok
Contact Email:

Job Description

Our client, an art-related organization, is seeking an Executive Secretary who will report to the Executive Director and the board members.


  • Manage and organize the director's schedule, including arranging meetings and events.
  • Arrange board meeting with executive director and board members.
  • Handle correspondence, emails, and other related documents, and provide appropriate responses and follow-ups.
  • Prepare meeting materials, reports, and presentations.
  • Manage phone calls, emails, and other communications, ensuring timely forwarding of important information.
  • Handle other administrative tasks such as office supplies management, itinerary planning, and meeting room bookings.
  • Communicate and liaise with internal and external stakeholders, handling related matters.

Job Requirements

  • 4-5 years of relevant experience as executive secretary or assistant.
  • Previous experience working with board members is preferrable
  • Strong organizational and time management skills.
  • Excellent interpersonal and teamwork abilities.
  • Proficient written and verbal communication skills, with the advantage of being able to communicate in English and other languages.

Working Hours:

  • Monday to Friday, 9am - 6pm

Working locations:

  • Wan Chai

Click "Apply Now" to apply for this position or call Derek at +852 6952 2022 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.