Admin Assistant, office admin and secretarial support

Job Title: Admin Assistant, office admin and secretarial support
Contract Type: Permanent
Location: Kowloon
Industry: Human Resources & Business Support
Reference: 56011_1710504432
Contact Name: Candy So
Contact Email:

Job Description

About Our Client

Our client is an international well-established buying office, they are now seeking for an Administrative Assistant to join them in supporting administrative issues of the company.

About The Role:

  • Maintains high-quality, safe, tidy, and efficient office environment by providing administration services
  • Support in planning, designing, and maintaining office projects
  • Manage procurement activities for office supplies and maintain an updated inventory record
  • Assist in reviewing and updating office administration policies and procedures
  • Develop and manage the annual budget for the Admin Department
  • Provide secretarial support to senior executives, including scheduling and coordinating meetings, managing calendars, and making travel arrangements.
  • Attend meetings, take accurate minutes, and prepare meeting summaries and action points.
  • Coordinate company events and collaborate with internal teams and external vendors to ensure smooth execution of events.
  • Perform any other assigned ad hoc duties as assigned

The Successful Applicant:

  • Proven 6 years or above experience in an administrative role or similar role.
  • Bachelor's degree or equivalent; additional certifications in office administration or related fields are a plus.
  • Strong organizational and time management skills, with the ability to handle multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills, with the ability to interact effectively with employees at all levels of the organization
  • Proficiency in using office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), as well as experience with administrative systems and tools
  • Fluent English and Cantonese

Click "Apply Now" to apply for this position or call Candy So at +852 3180 4929 for a confidential discussion. All information collected will be kept in strict confidence and will be used for recruitment purpose only.