Job Description
Admin Manager (public, 1-year renewable contract)
- Office admin and operations
- Project lead of upgrading telephone system
- Immediate availability is preferred
- Location: Wanchai
Key Responsibilities
- Supervise a team of 12 staff to manage a wide spectrum of office operations including but not limited to daily general office management, reception and counter services, events logistic support, office & training facilities management, warehouse management, procurement of office services, equipment and sundries, vendor management, insurance arrangements, office improvement works, etc.
- Lead the project of upgrading office telephone / IP phone system
- Formulate, review and implement policies and procedures for effective and efficient office administration and procurement workflows.
- Identify cost saving opportunities, monitor operating costs and office administration expenses to exercise effective cost control.
- In charge for the tendering process and conduct price analysis as central procurement to ensure compliance with the Institute's policies.
- Work closely with departments to support effective and efficient operations.
- Assist in preparing annual budget, monthly reports and other ad hoc reporting.
Requirements
- University degree holder in Business Administration or related discipline.
- At least 10 years' relevant experience with at least 5 years of supervisory experience in sizeable organizations.
- Hands-on experience in office administration and procurement, experience in office leasing / upgrading telephone system is an advantage.
- Proactive and positive work attitude and leadership to lead the team to work and communicate with different departments and teams.
- Self-motivated with strong sense of responsibility, commitment, service-minded, well-organized and able to handle multi-tasks under tight schedule.
- Data sensitive with strong numerical and analytical skills.
- Good communication and interpersonal skills.
- Proficient in both spoken & written English and Chinese
- Proficient in MS Word, Excel, PowerPoint and Chinese Word processing
Interested parties please send your application letter and full resume with current / expected salary and availability by clicking "Apply now" or whatsApp 6764 0288. Information collected will be treated in strict confidence and only be used for recruitment purpose.
